Is our NAPHA registry combining with the Canadian Registry?
No, our NAPHA registry will be maintained separately. Essentially, all we will be doing is outsourcing to CLRC. They will handle membership and registration data input and the issuing of certificates.
Why make the change and why now?
There are a number of reasons for making the change:
· A primary reason is cost. It is expected that the CLRC will cost less than half of what NAPHA is currently spending on HSB for the same functionality. Also, HSB has let us know that they are currently losing money on NAPHA, which is probably not something we can expect them to continue to do long-term.
· NAPHA's agreement with the CLRC is a pay-per-use agreement. For example, we pay per registration issued and we pay only their actual cost since they are government subsidized. If fewer registrations or memberships are processed we pay less - unlike HSB where we pay a fixed cost, regardless of volume.
· Efficiency and responsiveness is another key reason. With only one full-time employee, NAPHA cannot provide all of the member services at the levels members expect without outsourcing some of the work or hiring additional employees. A cost-benefit analysis of the two options shows that outsourcing is much more cost-effective than hiring additional employees (which NAPHA currently does not have the funds to do).
· CLRC is a proven resource and has extensive experience registering Peruvian Horses for our Canadian neighbors. Also, their not-for-profit status and the fact that they can do NAPHA's work without adding to their existing staff is extremely cost-effective and helps both NAPHA and CLRC.
· Protection of the database is another important factor. As a government entity, the database will be extensively protected and backed up - both in Canada and in the U.S.
What about the integrity of the registry?
The CLRC has an excellent track record and currently runs registries in both the U.S. and Canada. Their contract stipulates that they will follow NAPHA's registration rules to the letter. Any questionable registrations will be referred back to NAPHA for resolution.
Who will be handling membership?
The CLRC will handle receipt of membership dues and will maintain the online membership directory.
What will happen to Arlynda Castro's job?
Arlynda, our current Registrar will become NAPHA's Executive Secretary and will be responsible for helping with the transition from HSB to CLRC. After that, she will serve as a resource to the CLRC on registration issues but will be able to spend the bulk of her time dealing with promotions, club and show approvals, show points, and other NAPHA programs and events.
I have paid for access to the HSB studbook so that I can research pedigrees.Does the CLRC's software have that feature?
Yes, once all of the data is transferred from HSB to CLRC, pedigree searches can be done quickly and easily using their software.
What about the part-blood registry?
Mules and part-bloods will still be registered in a separate data base by CLRC.
I have paid to list my horses for sale on HSB. What happens now?
During the transition, HSB listings of horses for sale will still be available. After that, they will be transitioned to another service. Now that our website will be linked to the USEF and CLRC websites, that will generate additional hits for those who list horses for sale.
How about the horse show program that is currently part of HSB - will the clubs still be charged $500?
The CLRC doesn't currently have an integrated horse show management program, but will be working with NAPHA to produce one that integrates with their database. Until the transition from HSB is complete, we will use the HSB program. After the transition, it is expected that the CLRC program will be up and running. If not, a show program that can be easily uploaded into the future CLRC program will be utilized. The clubs will still pay the $500 fee for show approval which will help defray the costs of creating the integrated program with CLRC and for some of Arlynda's time to administer show approvals, points, etc.
Will I have to send my membership and registration papework to Canada instead of Santa Rosa?
During the transition, we will still be processing memberships, DNA requests and registrations from the Santa Rosa, CA, office. After the transition, which may take several months, paperwork may be sent directly to Canada or sent to the Santa Rosa address. Paperwork sent to the Santa Rosa address will be forwarded to Canada once a week for processing. As soon as the transition is completed, members will be sent the Canadian address along with additional information.
